Record Keeping, Review & Update of the Research Laboratory Safety Plan
RSO's note and delete: This section requires little tailoring. Please identify individuals, the department, or college as appropriate in the underlined portions of this section.
Any records of exposure evaluation carried out by individual departments (including continuous monitoring systems) will be kept within the department and also sent to the Department of Environmental Health and Safety. Results of exposure evaluations carried out by DEHS will be kept by DEHS and sent to the affected department. Raw data will be kept for one year and summary data for the term of employment plus 30 years.
Medical consultation and examination
Results of medical consultations and examinations will be kept by the Boynton Health Service for a length of time specified by the appropriate medical records standard. This time will be at least the term of employment plus 30 years as required by OSHA.
Historically, individual employee training has been recorded on form BA 725A (see Appendix M) and kept in the individual's department or college for five years. More recently, web-based training and many in-person training sessions for employees are tracked electronically in the university's PeopleSoft system. The records must include the name and title of the trainer, the trainee, the date and the content of training. Training records for laboratory volunteers must also be maintained for at least five years. Hard copy and/or electronic forms must be available in the event of an audit by the University Audit Department or state or county regulators.
Fume hood monitoring
Data on annual fume hood monitoring will be kept in the Department of Environmental Health and Safety. Fume hood monitoring data are considered maintenance records and as such the raw data will be kept for one year and summary data for 5 years.
Laboratory audits and reports
Research Safety Officers must coordinate and/or conduct formal audits of laboratories in their sphere of responsibility at least annually. A checklist is available in Appendix G, and a template report form is available in Appendix P. Checklists and reports should be kept for at least 5 years.
Accident investigation reports
Research Safety Officers work with PIs and researchers to complete the Accident Investigation Form in Appendix N. Reports should be kept for at least 5 years.
Review and Update of Laboratory Safety Plan
On an annual basis, this Laboratory Safety Plan will be reviewed and evaluated for effectiveness by the Department of Environmental Health and Safety and updated as necessary. Any changes in the Laboratory Safety Plan will be transmitted to college and departmental research safety officers, who are responsible for carrying out a similar review and modification of their plans, and submitting a revised copy to the Chemical Hygiene Officer.